TASK9

 

AIM: Demonstration and Practice of various features of Microsoft Word                Assignment:

1.      1.Create a project certificate. 2. Creating a news letter.

Features to be covered:-Formatting Fonts, Paragraphs, Text effects, Spacing, Borders and Colours, Header and Footer, Date and Time option, tables, Images, Bullets and Numbering, Table of Content, Newspaper columns, Drawing toolbar and Word Art and Mail Merge in word etc.,

 

FEATURES:

Header and Footer:

1. To create a header, enter text or graphics in the header area or click button on the header and footer tool bar.

2. To create footer, click switch between header and footer.

3. Then click exit.

Date and Time:

Insert a date field that automatically updates so that the current date is displayed when you open or print the file.

Border:

i) On the format menu, click borders and shadings.

ii) To specify that the border appears on a particular side of a page, such as only at the top, click custom under setting.

iii) To specify a particular page or section for the borders to appear, click the option you want to apply.

iv) To specify the exact position of the border on the page. Finally, click OK.

Color:

i) Select the text you want to make a different color.

ii) To apply the color most recently applied to text, click font color.

iii) To apply different colors, click the arrow on the right of the font color button, select the color you want and then click the button.

PROCEDURE:

First click start button on the status bar. Then select program and again select Microsoft word. On the menu bar click the file option. Then again click new. Then enter the text not less than 100 words. A header appears at the top and the footer appears sat the bottom of each page. On the view menu, click header and footer option. From dialogue box, make the required changes and then click OK. On the format menu, click borders and shading s make required changes and the click OK. Select the text you want and make the different color. Click on right of the font color button, and then select the color you want and then click on the button.

AIM (i):

To create a document applying the above mentioned techniques.

Software Requirement: MS-WORD

Hardware Requirement: Personal computer

THEORY:

Table: A table consists of rows and columns.

Cell Alignment: Aligns contents written in a table in the top left corner or top right corner or in the center etc...

Foot Note: Foot notes are used to comments on, or provide references for text in a document.

Symbols:

You may not be able to enter certain symbols into your word document, as there is a limitation on the keys on the key board. Creating these new symbols especially when working with mathematical terms it becomes very difficult .For example we can insert symbols such as ≡, ≈,

Spell check: It automatically checks for spelling and grammatical errors

Bullets and Numbering: In Microsoft word we can easily create bulleted or numbered list of items.

 Formatting Styles:

i)                    A style is a set of rules to be followed for the effective document.

ii)                   Style can be applied to text, paragraph, table or a list.

Changing text direction:

You can change the text orientation in drawing objects, such as text boxes, shapes, and callouts, or in table cells so that the text is displayed vertically or horizontally.

1. Click the drawing object or table cell that contains the text you want to change.

2. On the Format menu, click Text Direction.

3. Click the orientation you want.

Table:

1. Click where you want to create a table.

2. On the Table menu, point to Insert, and then click Table.

3. Under Table size, select the number of columns and rows.

4. Under Auto Fit behaviour, choose options to adjust table size.

5. To use a built-in table format, click Auto Format. Select the options you want

Cell Alignment:

1. Click the cell that contains text you want to align.

2. On the Tables and Borders toolbar, select the option for the horizontal and vertical alignment you want— for example, Align Bottom Center or Align Top Right.

Bullets and Numbering:

1. Type 1 to start a numbered list or * (asterisk) to start a bulleted list, and then press SPACE BAR or TAB.

2. Type any text you want.

3. Press ENTER to add then external list item.

4. Word automatically inserts then external number or bullet.

5. To finish the list, press ENTER twice, or press BACK SPACE to delete the last bullet or number in the list

Formatting Styles:

1. Select the words, paragraph, list, or table you want to change.

2. If the Styles and Formatting WEEK pane is not open, click Styles and Formatting on the Formatting toolbar

3. Click the style you want in the Styles and Formatting WEEK pane. If the style you want is not listed, click All Styles in the Show box

Track Changes:

1. Open the document you want to revise.

2. On the Tools menu, click Track Changes

AIM (ii): Create a news Letter

Software Requirement: MS-WORD

Hardware Requirement: Personal computer

THEORY:

Table of contents:

Table of contents displays a list of headings in a created document. It basically provides an outline of the entire document created

News paper columns:

One can create a newspaper columns document by specifying the number of new letter-style column required and then adjust their width  , and add vertical lines between columns.

Images from files and clip art:

Inserting a picture (graphic) from a file and clipart may be required for a document. This picture could be a scanned photograph or any other digitally produced one. This pictures can be modified, resized, cropped and enhanced.

Drawing tool bar and Word Art:

One can create his/her own drawings in Microsoft word. Ms word provides a full fledged drawing tool bar.

Word Art in Microsoft word enables you to create special and decorative text.

 PROCEDURE:

Table of contents:

1. Click where you want to insert the table of contents.

2. On the Insert menu, point to Reference, and click Index and Tables.

3. Click the Table of Contents tab.

4. To use one of the available designs, click a design in the Formats box.

5. Select any other table of contents options you want.

News paper columns:

1. Select the entire or part of document to be converted into a news letter-style

2. Click on format menu, select columns

3. Any desired number of columns are presets-one or two or three or left or right can be selected.

5. Width and spacing can be fixed and equal columns width can be checked for uniformity

6. If news paper columns are to be separated by a line, then check line between

7. Under apply to will be whole document if entire document is selected else we have to select a selected text.

8. Click ok

Inserting images from files and clip art:

1.                      Click where you want to insert the picture.

2.                      On the Insert menu, point to Picture, and then click From File.

3.                      Locate the picture you want to insert. 

4.            Double-click the picture you want to insert